We are using cookies to give you the best experience on our site. Cookies are files stored in your browser and are used by most websites to help personalise your web experience. By continuing to use our website without changing the settings, you are agreeing to our use of cookies.

  • facebook
  • twitter
  • linked in
  • google+
back top

Speaker Presentation Guidelines

Speaker Presentation Guidelines

AV Centre / Speaker’s Ready Room

The Speaker Ready Room “Prince of Wales” is located on the Third Floor of the Hyatt Convention Centre close to the Registration Area.

Instructions for Presenters: The official congress language is English. If English is not your native language, we recommend that you have your presentation proof-read by a native speaker if possible. Presentations must be provided on a USB-Memory Stick to be uploaded on our central server. It is mandatory to deliver presentations to the Speaker Ready Room at least 3 hours prior to the respective session. In case you have an early morning session, presentations must be uploaded the day before. The computers in the server room are equipped with Microsoft Windows 10 and Microsoft Office 2016. If you use Macintosh, please convert your keypoint presentation or your PowerPoint Presentation for MAC into PowerPoint for PC Windows format. Please embed the videos int to you PowerPoint Presentation.

The following video formats are recommended: .mp4, .mpeg2, .wmv. Please use only common and widespread encodings (codecs), preferably in their newest version. If you have any doubt, please contact the Speaker Ready Room 4 hours before your presentation. Our staff will have enough time to verify and adapt your presentation if needed.

Do not use special fonts which are not part of the standard PowerPoint package, as this will cause problems while uploading your file. Such presentations cannot be edited in the Speaker Centre. The requested presentation format for your slides is 16:9.

Important: It will not be possible to use your own laptop or your USB-stick for your presentation in the session rooms. If a presenter has included videos into the PPT presentations, she/he should make sure that the movies run on the most commonly used video software with Windows compatible codec. File names of the presentation file should include the presenter’s name and the presentation number. To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, etc} to name your presentation.

The presentation material remains the property of the speakers and will only be re-used by ICRS with the speaker’s permission. Without formal permission, your presentation data will be definitely deleted after the congress.