AV Centre / Speaker’s Ready Room

The Speaker Ready Room “Kaminzimmer” is located on the groundfloor of the Hotel Intercontinental near the Breakfast Room.

Instructions for Presenters: The official congress language is English. If English is not your native language, we recommend that you have your presentation proof-read by a native speaker if possible. Presentations must be provided on a USB-Memory Stick to be uploaded on our central server. It is mandatory to deliver presentations to the Speaker Ready Room at least 3 hours prior to the respective session. In case you have an early morning session, presentations must be uploaded the day before. The computers in the server room are equipped with Microsoft Windows 10 and Microsoft Office 365. If you use Macintosh, please convert your keypoint presentation or your PowerPoint Presentation for MAC into PowerPoint for PC Windows format.

Please embed the videos into your PowerPoint Presentation. The following video formats are recommended: .mp4, .mpeg2, .wmv. Please use only common and widespread encodings (codecs), preferably in their newest version. If you have any doubt, please contact the Speaker Ready Room 4 hours before your presentation. Our staff will have enough time to verify and adapt your presentation if needed.

Do not use special fonts which are not part of the standard PowerPoint package, as this will cause problems while uploading your file. Such presentations cannot be edited in the Speaker Centre. The requested presentation format for your slides is 16:9.

Important: It will not be possible to use your own laptop or your USB-stick for your presentation in the session rooms. If a presenter has included videos into the PPT presentations, she/he should make sure that the movies run on the most commonly used video software with Windows compatible codec. File names of the presentation file should include the presenter’s name and the presentation number. To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, etc} to name your presentation.

Submitting authors must complete a Financial Disclosure Statement on behalf of all authors. Disclosures will not be seen or taken into consideration for the abstract grading process nor for the decision of acceptance of an abstract. The Financial Disclosure (Conflict of Interest) need also to be placed on the first or second slide of your PP presentation.

1. Declaring any potential conflict of interest by any of the authors when submitting an abstract.
2. Declaring any commercial role in the related research of any Co-author on the first slides for podium presentations or on the posters for poster presentations.

The presentation material remains the property of the speakers and will only be re-used by ICRS with the speaker’s permission. Without formal permission, your presentation data will be definitely deleted after the congress.